TERMS & CONDITIONS

Last updated: October 14, 2026

These Terms & Conditions (“Terms”) govern the use of the official Apex Karate Championship website, apexkaratechampionship.gr, and participation in events organized under the Apex Karate Championship name.

By accessing or using this website, submitting a registration, or participating in an Apex Karate Championship event, you acknowledge these Terms. Where required by applicable law, additional consent or authorization may be necessary, particularly for participants under the age of 18.

1. ORGANIZER

The Apex Karate Championship is organized by a sports club whose official legal name and contact details will be announced and published on this website before the relevant event.

The Organizer’s official details, including its registered address and contact information, will be updated once formally established.

The Organizer may appoint referees, judges, medical personnel, volunteers, contractors, and other staff required for the proper operation of its events.

2. ABOUT THE APEX KARATE CHAMPIONSHIP

Apex Karate Championship is a series of karate sporting events intended to bring athletes, clubs, coaches, and spectators together in a competitive sporting environment.

Events may include interclub karate competitions and the Apex I Open-Weight Championship.

The first edition is currently planned for January 2027. The date, venue, schedule, competition categories, and other event-specific information will be announced separately.

The Organizer may develop additional events, formats, and competition categories in future editions.

3. ELIGIBILITY

Participation is subject to the eligibility requirements stated in these Terms and in the official proclamation for the relevant event.

The following general requirements apply:

• Participants must meet the age and category requirements of the relevant event.

• Participation in the Apex I Open-Weight Championship is restricted to athletes aged 18 or older.

• Interclub events may include Children, Cadet, Junior, and Under 21 (U21) categories. Exact age ranges and category definitions will be specified in the relevant event proclamation.

• Athletes must hold a valid athlete registration licence or card, as required by the applicable sporting regulations.

• Athletes must hold a valid Athlete Health Card where required for participation.

• Athletes must provide any additional documents or authorizations required by the event proclamation.

• Participants under the age of 18 must provide the parental or legal guardian consent and documentation required by applicable law and the event regulations.

The Organizer reserves the right to reject or cancel a registration, or prevent an athlete from competing, if the relevant eligibility requirements have not been met.

4. REGISTRATION

Registration for Apex Karate Championship events will be conducted through the official registration platform, Sportdata, unless otherwise announced by the Organizer.

Registration opening dates, deadlines, entry procedures, required documentation, and any applicable participation fees will be communicated through the official event proclamation and the Organizer’s official communication channels.

Participants and their clubs are responsible for ensuring that all registration information is accurate, complete, and submitted within the announced deadlines.

The Organizer may reject registrations that are late, incomplete, inaccurate, duplicated, or missing required documentation or payment.

Any changes, withdrawals, or cancellations after registration must follow the procedure and deadlines specified in the relevant event proclamation.

5. PARTICIPATION FEES AND REFUNDS

Participation fees, where applicable, will be announced in the official proclamation for each event.

The proclamation will specify the applicable amount, payment procedure, payment deadlines, and any relevant cancellation or refund conditions.

Refunds and cancellation arrangements will be handled in accordance with the published event conditions and applicable law.

No specific participation fee or refund entitlement is established by these general Terms alone.

6. DOCUMENTATION AND VERIFICATION

Participants must present the documents required by the relevant event regulations when requested by the Organizer or authorized event officials.

These may include:

• Proof of identity and age.

• Valid athlete registration documentation.

• A valid Athlete Health Card.

• Parental or legal guardian authorization, where required.

• Club or coach confirmation, where applicable.

• Registration and payment confirmation.

• Any additional documents specified in the event proclamation.

The Organizer may verify the information provided for registration and eligibility purposes. Failure to provide the required documentation may result in refusal of participation or disqualification, subject to the applicable rules.

7. MEDICAL FITNESS AND SAFETY

Participation in karate competitions involves inherent physical risks, including the risk of injury.

Each athlete is responsible for ensuring that they are medically fit to participate and for holding a valid Athlete Health Card as required by the applicable sporting regulations and the relevant event proclamation.

A medical doctor will be present at the event. Medical personnel and authorized officials may intervene when necessary to address a medical or safety concern.

The presence of a doctor does not eliminate the risks associated with competition and must not be interpreted as a guarantee that injuries or medical emergencies will not occur.

The Organizer may refuse, suspend, or terminate an athlete’s participation where a legitimate medical or safety concern arises.

Athletes must follow medical instructions and the decisions of authorized officials concerning their safety and ability to continue competing.

8. COMPETITION RULES AND PROTECTIVE EQUIPMENT

Each event will be conducted according to the rules and procedures specified in its official proclamation.

Where applicable and as specified for the relevant event, the competition may follow the rules of the World Karate Federation (WKF) and/or the Hellenic Karate Federation (E.L.O.K.).

Athletes must use the protective equipment required for their category and event. Required protective equipment must be approved by the World Karate Federation (WKF) or the Hellenic Karate Federation (E.L.O.K.), as applicable to the relevant event regulations.

Athletes must comply with instructions issued by referees, judges, competition officials, medical personnel, and authorized event staff.

Violations of the applicable rules or official instructions may result in warnings, penalties, disqualification, or removal from the event, in accordance with the relevant regulations.

9. PROTESTS AND APPEALS

Protests and appeals must follow the procedure established in the official proclamation for the relevant event.

The proclamation may specify who is authorized to submit a protest, the applicable deadline, the required form, any protest fee, and the process for reviewing the protest.

Decisions will be handled under the applicable competition rules and procedures.

The existence of these Terms does not create an additional right of appeal beyond the procedures established in the relevant event regulations and applicable law.

10. APEX I — OPEN-WEIGHT CHAMPIONSHIP

The Apex I Open-Weight Championship is intended for adult athletes aged 18 or older and does not use conventional weight categories.

The competition format is planned as follows:

1. Group Stage — Round Robin: Athletes compete within their assigned groups under a round-robin format.

2. Final Four: The athletes who qualify from the group stage advance to the Final Four stage.

3. Grand Final: The finalists compete for the championship title.

The detailed group structure, qualification criteria, tie-breaking procedures, match rules, round durations, scoring, and final-stage format will be specified in the official proclamation or applicable championship regulations.

The Organizer may make reasonable changes to the schedule or operational arrangements where necessary for athlete safety, sporting integrity, venue requirements, or the proper conduct of the event. Any material change will be communicated through official channels where reasonably possible.

11. CHAMPIONSHIP TITLES AND BELTS

Where championship titles or belts are awarded, the applicable award conditions will be announced in the relevant event proclamation or official championship regulations.

The regulations may specify title recognition, possession of a championship belt, title-defence obligations, and the circumstances under which a title may be declared vacant or otherwise reassigned.

No title-defence obligation or specific belt-retention condition is established by these general Terms unless expressly stated in the applicable championship regulations.

12. PRIZES AND AWARDS

Prizes, awards, and any additional benefits offered to participants will be announced in the relevant event proclamation or official event communications.

Any conditions, eligibility requirements, restrictions, or deadlines relating to a prize will be communicated by the Organizer.

Where reasonably necessary, the Organizer may substitute an announced prize with an alternative of equivalent value, subject to applicable law and any specific conditions communicated for that event.

13. WALKOUT MUSIC AND PRESENTATION

Where walkout music or individual athlete presentations are offered, participants must follow the relevant event policy and submission deadlines.

The Organizer may reject music or other presentation material that is unlawful, offensive, inappropriate for the event, or incompatible with applicable venue requirements or the event’s stated standards.

Participants are responsible for ensuring that any material they submit does not unlawfully infringe third-party rights. The Organizer may restrict the use of material where necessary to comply with applicable law or platform and venue requirements.

Any additional conditions will be communicated before the relevant event.

14. PHOTOGRAPHY, VIDEO, AND MEDIA

Photography, video recording, livestreaming, and other forms of media coverage may take place at Apex Karate Championship events.

Event-related photographs and recordings may be used for legitimate purposes such as event reporting, sporting documentation, publication of results, and promotion of the championship, subject to applicable data-protection and privacy laws and the relevant legal basis for the processing.

Where consent is legally required, the Organizer will obtain it through an appropriate process. Additional safeguards or authorizations may apply to participants under the age of 18.

Information about personal-data processing, media use, applicable rights, and how to exercise those rights will be provided through the relevant Privacy Policy and any event-specific notices.

Participants must not interfere with authorized event photography, recording, or broadcasting.

15. INTELLECTUAL PROPERTY

The Apex Karate Championship name, logo, branding, graphics, website content, promotional materials, and other original materials are protected by applicable intellectual-property laws.

Unless permitted by law or authorized in writing by the relevant rights holder, these materials may not be reproduced, modified, distributed, sold, or commercially exploited without prior written permission.

This section does not transfer ownership of any intellectual-property rights to website users, athletes, clubs, or other participants.

16. WEBSITE USE

Users agree not to use the website:

• For unlawful purposes.

• To submit false, misleading, or fraudulent information.

• To impersonate another person or organization.

• To attempt unauthorized access to website systems or data.

• To interfere with the operation, availability, or security of the website.

• To upload or distribute malicious software.

• To misuse registration systems or any payment services.

• To infringe the rights of the Organizer or third parties.

The Organizer may take reasonable steps to restrict access or address suspected misuse, subject to applicable law.

17. WEBSITE INFORMATION AND EVENT CHANGES

The Organizer makes reasonable efforts to ensure that information published on the website is accurate and up to date.

However, event dates, venues, schedules, competition formats, categories, registration procedures, prizes, and other details may change.

Where necessary, the Organizer may update event information for sporting, operational, safety, venue, regulatory, or other legitimate reasons, including circumstances beyond its reasonable control.

Significant changes will be communicated through official channels where reasonably possible. The official event proclamation and any formally published amendments will govern event-specific arrangements.

18. CANCELLATION, POSTPONEMENT, OR RELOCATION

The Organizer may postpone, relocate, modify, or cancel an event where reasonably necessary, including because of:

• Venue unavailability.

• Safety or medical concerns.

• Government restrictions or regulatory requirements.

• Sporting or organizational requirements.

• Severe weather or public-health circumstances.

• Force majeure or other circumstances beyond the Organizer’s reasonable control.

If an event is cancelled, postponed, relocated, or substantially changed, the Organizer will communicate the applicable arrangements regarding registrations and participation fees through official channels, in accordance with the relevant event conditions and applicable law.

19. LIABILITY

Participation in a sporting event carries inherent risks. Participants are responsible for understanding the nature of the activity and complying with the applicable safety requirements.

Nothing in these Terms excludes or limits any liability, duty, or statutory right that cannot lawfully be excluded or limited under applicable law.

To the extent permitted by law, the Organizer shall not be liable for indirect or consequential losses arising from the use of the website or participation in an event, except where such exclusion is prohibited by law.

Nothing in this section should be interpreted as a statement that athlete or event insurance is provided. Any applicable insurance arrangements, if any, will be communicated separately and must not be assumed unless expressly confirmed by the Organizer.

20. PARTICIPANT RESPONSIBILITIES AND CONDUCT

Participants are responsible for:

• Providing accurate registration information.

• Bringing all required documentation.

• Arriving at the venue at the time specified by the Organizer.

• Complying with competition rules and official instructions.

• Using the required protective equipment.

• Informing appropriate personnel of relevant medical or safety concerns.

• Treating athletes, coaches, officials, staff, and spectators respectfully.

• Respecting the venue, equipment, and property of others.

Participants must not engage in violence outside permitted competition activity, threats, harassment, discrimination, deliberate rule violations, fraudulent registration, or conduct that materially disrupts the event.

21. DISCIPLINARY ACTION

The Organizer may take appropriate action against participants who breach these Terms, the event proclamation, or applicable competition rules.

Depending on the circumstances and applicable regulations, measures may include a warning, removal from the venue, disqualification, or restrictions on participation in future Apex events.

Any action will be subject to the applicable rules and law. Where relevant, decisions will be handled through the procedures established for the event.

22. PRIVACY AND PERSONAL DATA

Personal data collected through the website, registration platform, or event participation will be processed in accordance with applicable data-protection legislation, including the General Data Protection Regulation (GDPR), where applicable.

The Organizer will provide a separate Privacy Policy explaining, as applicable, the purposes and legal bases for processing, categories of personal data, recipients, retention periods, and the rights available to individuals.

Where registration is completed through Sportdata or another third-party platform, the platform’s own privacy information may also apply to the processing it carries out.

These Terms do not replace the Privacy Policy or any separate consent or notice required by law.

23. THIRD-PARTY SERVICES AND LINKS

The website may use or link to third-party services, including registration platforms, website hosting providers, payment services, analytics tools, email services, and social media platforms.

Third-party services may operate under their own terms and privacy policies.

The Organizer does not control the independent policies or practices of third-party services and is not responsible for matters outside its control, subject to any obligations imposed by applicable law.

24. GOVERNING LAW AND DISPUTES

These Terms are governed by the laws of Greece, subject to any mandatory provisions of applicable law.

Disputes arising in connection with these Terms or participation in an Apex Karate Championship event will be handled by the competent courts of Greece, unless applicable law provides otherwise.

25. CHANGES TO THESE TERMS

The Organizer may update these Terms from time to time.

The current version will be published on the official website with its applicable “Last Updated” date.

Changes will apply from the date indicated in the published version, subject to applicable law. Any mandatory notice or consent requirements will be respected.

26. CONTACT

For questions regarding these Terms or the Apex Karate Championship, please use the official contact details published on:

apexkaratechampionship.gr

The Organizer’s official legal name, email address, and registered address will be added to this section once formally confirmed.

APEX KARATE CHAMPIONSHIP
apexkaratechampionship.gr