PRIVACY POLICY

Last Updated: October 14, 2026

This Privacy Policy (the “Policy”) explains how Apex Karate Championship (“Apex,” “we,” “us,” or “our”) collects, uses, stores, and protects personal data in connection with its official website, sporting events, and related activities.

We process personal data in accordance with applicable data protection legislation, including the General Data Protection Regulation (GDPR) and applicable Greek data protection law.

INFORMATION WE MAY COLLECT

We may collect personal data in several ways, depending on how you interact with Apex Karate Championship.

Information You Provide to Us

Depending on your involvement in our events, the information we may collect includes:

Identification information, such as your full name.
Contact information, such as your email address or telephone number, where provided.
Competition information, such as your sports club, competition category, participation details, match information, and results.
Parent or legal guardian information, where necessary for the participation of minors.
Communications and correspondence, including enquiries, feedback, and information you provide when contacting us.
Consent records, including your choices regarding the optional promotional use of photographs and video recordings.

We aim to collect only the personal data necessary for the relevant purposes.

Information Automatically Collected

When you visit our online services, certain technical information may be collected automatically, depending on the technologies in use. This may include your Internet Protocol (IP) address, browser type, device information, pages visited, and interactions with the website.

Health and Sensitive Personal Data

Where health information is necessary for a legitimate sporting or legal purpose, its collection and processing will be limited to what is necessary and handled in accordance with applicable data protection legislation.

We do not intend to collect sensitive personal data unless there is a lawful and necessary reason to do so.

HOW WE MAY USE PERSONAL DATA

We may process personal data for the following purposes, where an appropriate legal basis applies.

Competition Administration

To organize and administer sporting events, manage athlete participation, coordinate competition categories and matches, communicate relevant information, and maintain competition records.

Communication

To respond to enquiries, provide event-related updates, and communicate information necessary for the organization of our competitions.

Publication of Competition Results

To publish competition schedules, match information, rankings, and results where appropriate for legitimate sporting purposes and in accordance with applicable data protection legislation.

Photography, Video, and Promotion

To document our sporting events and, where an appropriate legal basis applies, publish photographs, video recordings, event highlights, and promotional material relating to Apex Karate Championship.

Where consent is the appropriate legal basis for optional promotional use of identifiable photographs or video recordings, consent will be requested separately.

Security and Legal Compliance

To protect our activities, prevent misuse, address security concerns, comply with legal obligations, and establish, exercise, or defend legal claims where necessary.

INFORMATION WE MAY SHARE

We do not disclose personal data indiscriminately. Personal data may be shared where necessary for the purposes described in this Policy and where a lawful basis applies.

Service Providers

We may share relevant personal data with service providers who assist with necessary organizational, administrative, communication, technical, or event-related activities, subject to applicable data protection requirements.

Legal Requirements

We may disclose personal data where required by law, in response to lawful requests from competent authorities, or where necessary to protect rights and comply with legal obligations.

Public Competition Information

Certain information, including athlete names, sports clubs, categories, and competition results, may be published where appropriate for legitimate sporting purposes and in accordance with applicable data protection legislation.

Personal data will not be authorized for unrelated commercial use without an appropriate legal basis.

PHOTOGRAPHY, VIDEO, AND MEDIA

Photographs and video recordings may be taken during Apex Karate Championship for event documentation, sporting coverage, and other legitimate event-related purposes, subject to applicable law.

Identifiable photographs and video recordings may also be used for promotional purposes, including publication on the official Apex Karate Championship website, official social media channels, promotional videos, event highlights, and materials advertising future Apex events.

Where consent is the appropriate legal basis for optional promotional use, that consent will be requested separately. Refusing consent for optional promotional use will not, by itself, affect eligibility to register for or participate in the competition.

Consent may be withdrawn at any time where processing relies on consent. Withdrawal does not affect the lawfulness of processing carried out before withdrawal.

Following a valid withdrawal request, reasonable steps will be taken to stop future use of the relevant material under our control, subject to applicable legal obligations and practical limitations. Removal may not always be possible for materials already printed, distributed, republished by independent third parties, or otherwise outside our reasonable control.

The publication of an image or recording does not automatically authorize every possible future use of that material.

Additional care will be taken when processing images of minors. Where required by applicable law, consent will be obtained from a parent or legal guardian.

CHILDREN AND MINORS

Apex Karate Championship may involve participants under the age of 18.

Personal data relating to minors will be processed only where necessary for legitimate competition-related purposes and in accordance with applicable data protection legislation.

Where required by law, a parent or legal guardian must provide the necessary authorization for the processing of a minor's personal data or the optional promotional use of the minor's identifiable image.

We aim to avoid the unnecessary collection or publication of personal information relating to minors.

DATA RETENTION

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including competition administration, recordkeeping, legal compliance, and the establishment or defence of legal claims.

The appropriate retention period depends on the type of information, the purpose of processing, applicable legal requirements, and whether the purpose can be achieved through other means.

Where personal data is no longer necessary, it will be deleted or anonymized where appropriate and technically feasible, subject to applicable legal obligations.

DATA SECURITY

We take reasonable technical and organizational measures to protect personal data against unauthorized access, accidental loss, alteration, disclosure, or destruction.

However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.

Individuals should exercise appropriate care when submitting personal information online and avoid providing information that is not required for the relevant purpose.

INTERNATIONAL DATA TRANSFERS

Where personal data is transferred outside the European Economic Area (EEA), the transfer must comply with applicable data protection legislation and be supported by an appropriate transfer mechanism where required.

The applicable safeguards depend on the circumstances of the transfer and the parties involved in processing the data.

YOUR DATA PROTECTION RIGHTS

Under the General Data Protection Regulation (GDPR), you may have the following rights, subject to applicable legal conditions:

Right of access: To request access to your personal data and information about how it is processed.
Right to rectification: To request correction of inaccurate or incomplete personal data.
Right to erasure: To request deletion of your personal data where the legal requirements for erasure are met.
Right to restriction: To request restriction of processing in certain circumstances.
Right to object: To object to certain types of processing, including processing based on legitimate interests, where applicable.
Right to data portability: To receive or transfer certain personal data in a structured, commonly used, machine-readable format where this right applies.
Right to withdraw consent: To withdraw consent at any time where processing is based on consent, without affecting the lawfulness of processing before withdrawal.
Right to lodge a complaint: To submit a complaint to the competent data protection supervisory authority.

These rights are subject to applicable legal conditions and exceptions.

You may exercise your rights by contacting Apex Karate Championship through the official contact channels made available on its website.

You may also lodge a complaint with the Hellenic Data Protection Authority or another competent supervisory authority, as applicable.

COOKIES AND TRACKING TECHNOLOGIES

Online services may use cookies or similar technologies to support functionality and, depending on the configuration, understand how visitors interact with online content.

Where consent is legally required for non-essential cookies or similar technologies, such technologies should not be activated before the required consent has been obtained.

You may also manage certain cookie preferences through your browser settings. Disabling some cookies may affect the functionality of online services.

THIRD-PARTY WEBSITES

Our website or communications may contain links to external websites, social media platforms, or other third-party services.

Those services operate under their own terms and privacy policies. We encourage you to review the relevant policies before submitting personal data to third parties.

A link to an external service does not, by itself, mean that Apex controls that service or its processing of personal data.

CHANGES TO THIS POLICY

We may update this Privacy Policy when necessary to reflect changes in our activities or applicable legal requirements.

The latest version will be published on the official Apex Karate Championship website together with its revision date.

We encourage visitors to review this Policy periodically to remain informed about how personal data is handled.

PRIVACY POLICY

Last Updated: October 14, 2026

This Privacy Policy (the “Policy”) explains how Apex Karate Championship (“Apex,” “we,” “us,” or “our”) collects, uses, stores, and protects personal data in connection with its official website, sporting events, and related activities.

We process personal data in accordance with applicable data protection legislation, including the General Data Protection Regulation (GDPR) and applicable Greek data protection law.

INFORMATION WE MAY COLLECT

We may collect personal data in several ways, depending on how you interact with Apex Karate Championship.

Information You Provide to Us

Depending on your involvement in our events, the information we may collect includes:

Identification information, such as your full name.

Contact information, such as your email address or telephone number, where provided.

Competition information, such as your sports club, competition category, participation details, match information, and results.

Parent or legal guardian information, where necessary for the participation of minors.

Communications and correspondence, including enquiries, feedback, and information you provide when contacting us.

Consent records, including your choices regarding the optional promotional use of photographs and video recordings.

We aim to collect only the personal data necessary for the relevant purposes.

Information Automatically Collected

When you visit our online services, certain technical information may be collected automatically, depending on the technologies in use. This may include your Internet Protocol (IP) address, browser type, device information, pages visited, and interactions with the website.

Health and Sensitive Personal Data

Where health information is necessary for a legitimate sporting or legal purpose, its collection and processing will be limited to what is necessary and handled in accordance with applicable data protection legislation.

We do not intend to collect sensitive personal data unless there is a lawful and necessary reason to do so.

HOW WE MAY USE PERSONAL DATA

We may process personal data for the following purposes, where an appropriate legal basis applies.

Competition Administration

To organize and administer sporting events, manage athlete participation, coordinate competition categories and matches, communicate relevant information, and maintain competition records.

Communication

To respond to enquiries, provide event-related updates, and communicate information necessary for the organization of our competitions.

Publication of Competition Results

To publish competition schedules, match information, rankings, and results where appropriate for legitimate sporting purposes and in accordance with applicable data protection legislation.

Photography, Video, and Promotion

To document our sporting events and, where an appropriate legal basis applies, publish photographs, video recordings, event highlights, and promotional material relating to Apex Karate Championship.

Where consent is the appropriate legal basis for optional promotional use of identifiable photographs or video recordings, consent will be requested separately.

Security and Legal Compliance

To protect our activities, prevent misuse, address security concerns, comply with legal obligations, and establish, exercise, or defend legal claims where necessary.

INFORMATION WE MAY SHARE

We do not disclose personal data indiscriminately. Personal data may be shared where necessary for the purposes described in this Policy and where a lawful basis applies.

Service Providers

We may share relevant personal data with service providers who assist with necessary organizational, administrative, communication, technical, or event-related activities, subject to applicable data protection requirements.

Legal Requirements

We may disclose personal data where required by law, in response to lawful requests from competent authorities, or where necessary to protect rights and comply with legal obligations.

Public Competition Information

Certain information, including athlete names, sports clubs, categories, and competition results, may be published where appropriate for legitimate sporting purposes and in accordance with applicable data protection legislation.

Personal data will not be authorized for unrelated commercial use without an appropriate legal basis.

PHOTOGRAPHY, VIDEO, AND MEDIA

Photographs and video recordings may be taken during Apex Karate Championship for event documentation, sporting coverage, and other legitimate event-related purposes, subject to applicable law.

Identifiable photographs and video recordings may also be used for promotional purposes, including publication on the official Apex Karate Championship website, official social media channels, promotional videos, event highlights, and materials advertising future Apex events.

Where consent is the appropriate legal basis for optional promotional use, that consent will be requested separately. Refusing consent for optional promotional use will not, by itself, affect eligibility to register for or participate in the competition.

Consent may be withdrawn at any time where processing relies on consent. Withdrawal does not affect the lawfulness of processing carried out before withdrawal.

The publication of an image or recording does not automatically authorize every possible future use of that material.

Additional care will be taken when processing images of minors. Where required by applicable law, consent will be obtained from a parent or legal guardian.

CHILDREN AND MINORS

Apex Karate Championship may involve participants under the age of 18.

Personal data relating to minors will be processed only where necessary for legitimate competition-related purposes and in accordance with applicable data protection legislation.

Where required by law, a parent or legal guardian must provide the necessary authorization for the processing of a minor's personal data or the optional promotional use of the minor's identifiable image.

We aim to avoid the unnecessary collection or publication of personal information relating to minors.

DATA RETENTION

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including competition administration, recordkeeping, legal compliance, and the establishment or defence of legal claims.

The appropriate retention period depends on the type of information, the purpose of processing, applicable legal requirements, and whether the purpose can be achieved through other means.

Where personal data is no longer necessary, it will be deleted or anonymized where appropriate and technically feasible, subject to applicable legal obligations.

DATA SECURITY

We take reasonable technical and organizational measures to protect personal data against unauthorized access, accidental loss, alteration, disclosure, or destruction.

However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.

Individuals should exercise appropriate care when submitting personal information online and avoid providing information that is not required for the relevant purpose.

INTERNATIONAL DATA TRANSFERS

Where personal data is transferred outside the European Economic Area (EEA), the transfer must comply with applicable data protection legislation and be supported by an appropriate transfer mechanism where required.

The applicable safeguards depend on the circumstances of the transfer and the parties involved in processing the data.

YOUR DATA PROTECTION RIGHTS

Under the General Data Protection Regulation (GDPR), you may have the following rights, subject to applicable legal conditions:

Right of access: To request access to your personal data and information about how it is processed.

Right to rectification: To request correction of inaccurate or incomplete personal data.

Right to erasure: To request deletion of your personal data where the legal requirements for erasure are met.

Right to restriction: To request restriction of processing in certain circumstances.

Right to object: To object to certain types of processing, including processing based on legitimate interests, where applicable.

Right to data portability: To receive or transfer certain personal data in a structured, commonly used, machine-readable format where this right applies.

Right to withdraw consent: To withdraw consent at any time where processing is based on consent, without affecting the lawfulness of processing before withdrawal.

Right to lodge a complaint: To submit a complaint to the competent data protection supervisory authority.

These rights are subject to applicable legal conditions and exceptions.

You may exercise your rights by contacting Apex Karate Championship through the official contact channels made available on its website.

You may also lodge a complaint with the Hellenic Data Protection Authority or another competent supervisory authority, as applicable.

COOKIES AND TRACKING TECHNOLOGIES

Online services may use cookies or similar technologies to support functionality and, depending on the configuration, understand how visitors interact with online content.